CARLTON AND CHELLINGTON PARISH COUNCIL                                                                    308

MINUTES of the meeting held Monday 8th September 2008 at Carlton Village Hall – 7.30pm

Present:  Cllr. D Jenkins (Chairman) Cllrs. T Coles, R Davis (arrived 7.43pm), L Dempsey, E Devine, A Geerts, Jane Tusting, B. Cllr. Jim (V) Brandon (arrived 8.40pm)

In attendance:  C.Cllr Mrs P Gerson  (arrived 8pm), 6 parishioners.

1.      Election of Vice-Chairman and Chairman of Planning Committee.  Cllr L Benson has stepped down from the role of Chairman – Cllr D Jenkins (previously Vice-Chair has now taken up the role of Chairman.  Cllr Jenkins proposed Cllr Jane Tusting for the role of Vice-Chair, seconded by Cllr A Geerts, all councillors present agreed unanimously.  Cllr Tusting accepted this position.  Chairman of Planning Committee:  Cllr Jenkins proposed Cllr L Dempsey, all councillors seconded this proposal – Cllr Dempsey accepted this position.

2.      Apologies:  Cllr L Benson.

3.      Disclosure of interest:  None.

4.      7.35pm close Parish Council meeting, open public meeting.

Emmaus report:  Mike Barker represented Emmaus and informed Council there are currently 27 companions – all working well, some gaining work experience and on various educational courses.  Good links with the Police.   The Chairman thanked Mike for attending the meeting.  Left at 7.40pm.

Police report – not present.

Borough Councillor’s report – not present.

County Councillor’s report – not present.

7.43pm closed Public meeting – reopened Parish Council meeting.

      5.    Minutes of meeting 21st July – taken as a true record of the meeting.

      6.    Matters arising from July meeting:  R.H.T. – no progress.  War Memorial monument – meeting scheduled for 17th September.  Festival of Britain sign – Cllr Tusting has this in safe keeping.  Speeding/traffic calming – no data received from Highways to date   -  CLERK  Dog bins – Check that DSD empty present bins.  Requirement for one new bin at Chellington Centre (by gate at entrance path)and possible one other in The Causeway.  Litter bin on The Causeway (by school footpath) being used as a dog bin – place a notice on bin asking dog owners not to use the bin – CLERK.   Grass cutting – village green is now included in Warners contract (additional £20. Per cut).  Bus Shelter repairs – CLERK.  Post Office – petition sent.  Cllr Coles has a list of services provided by the Post Office given to him by Alison Burrows, which he will go through and report back to Council.  The Chairman thanked Cllr Coles and the sub-committee for their hard work in this matter.  Carlton Post Office was not on the list of Post Office closures.  Emmaus recycling – Cllr Coles would like to know Emmaus policy on

                                                                          -  2  -                                                                          309

recycling and their future plans – CLERK.   The Moor (hedges) – no further action.  The Marsh – letter of complaint regarding work surface finish has been sent, no further action.  Community Leader’s Fund 2008/09 – proposed this will be given to Senior Citizens Christmas lunch fund – 6 (i) Resolved – all in agreement.

7.  Baptist Chapel graveyard grass cutting/strimming – recently carried out by Warners, but cut material not cleared.  Clerk to contact Nicky Hobbs for a quotation for future strimming.  Handyman’s duties – only to carry out light duties (clearing debris from drains, litter picking and bins, Chapel pathway, light mowing and hedging).  Cllr Benson to oversee for time being – need a regular timesheet.  Cllr Geerts to oversee from mid-November onwards.  Enhanced Parish partnership Scheme 2008/09 – first priority The Causeway pavements, then pavements on the Pavenham Road (from the crossroads towards Pavenham).  Tree roots need to be removed before work commences and surface finish in keeping with the village.  Also remind Highways about dropped kerbs – Rectory Close.  Clerk to arrange a site visit with Celia Sellers to look at all areas.  Confident Communities Fund – decision reached to spend this fund on ‘Bobby Van’ – Cllr Geerts/Clerk  to ask WI members and others (Church group, Outreach etc. for possible parishioners to receive this service.  Neighbourhood Watch – agenda for next P.C.meeting.  Clapham P.C. – support the proposal for combined parishes to complain about general police cover in the rural villages.

8.  Highways repairs – repairs done by Highways on reported incidents.  Highways representative (Cllr Coles).  The Chairman had circulated a job description for this role – but Cllr Coles feels that he should be able to talk to Highways.  8 (i) Resolved to implement the presented job description – Council voted 7 for, 1 against this proposal.  Gannick footpath – problem with foliage overhanging pathway, Clerk to write to parishioners to ask them to cut back their shrubs etc – liase with Cllr Geerts.  Causeway street sign – Clerk/Cllr Benson.  Fence (Carlton side of Harrold Bridge) repairs needed to wooden fence – Peter Planterose will provide Clerk with contact details of handyman.

9.  Finance report – 12 cheques presented for payment – Zurich Ins £1,661.46 (annual premium), Zurich Ins £293.75 (maintenance), BRCC £30. (annual sub), BATPC £160. (annual sub), BATPC £3.65 (postage Good Councillors Guide), W. Crammen (August), THUS PC £117.44 (website), L Benson £165.29 (mirror, sundries), Warners £188. (Baptist Churchyard), Warners £129.26 (playing field), Warners £399.50 (village and Green), Nina Bransgrove-Knight (August).  Balance Current A/C £2,224.58   Capital Deposit A/C £18,084.38.

10.  Planning application:  08/01982/FUL – 35 Rectory Close (two storey rear extension and two dormers to front of property) – concerns over large size , but no grounds for objection.

11.  Correspondence:  list circulated to Councillors before meeting.  See apex (i) actions to be implemented.

                                                                           -  3  -                                                                     340

12.  School Governor’s report:  None

13.  Playing Field report:  B.B.C. money received.  New baby swings fitted.  New flat seats to be fitted soon.  Fete profit:  £589.61   Clerk to write to Emma Simpson thanking her for organising the event.

14.  Village Hall report:  None

15.  Village matters:  Carriers Way – dip in road at far end (Highways).  St Mary’s Churchyard general maintenance (P.C.C.) . Bridgend (ditch/railings) – contact Environment Agency/Celia Sellers/landowner.  Overhanging hedge – Pavenham Road (outside no. 5).

DATE OF NEXT MEETING – MONDAY 13th October 2008   7.30pm

There being no further business, the meeting closed at 10.20pm.