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Election
to Committees
7.1
Planning Committee
It was
resolved: to elect the following members to the Planning Committee –
Cllrs, Dempsey, Devine and Tusting.
7.2
Finance Committee
It was
resolved: to elect the following members to the Finance Committee –
Cllrs, Geerts, Jenkins and Tusting,
7.3
Complaints Committee
It was
resolved: to create a new complaints committee comprising Cllrs Geerts,
Jenkins and Owen, the committee would prepare a complaints policy
for adoption at a subsequent meeting.
7.4
Working Group to recruit new clerk
It was
noted that there was no need to re-elect the Working Group to deal with
the appointment of the clerk as a new clerk, Lesley Jeffs, had been
selected. There followed discussion of the new clerk’s role,
responsibilities and conditions of service.
It was
resolved: to approve the appointment of Lesley Jeffs as permanent Clerk
for Carlton & Chellington Parish Council (subject to satisfactory
references).
The
following points were noted:
1.
The appointment was to an LC1 grade post (SCP to be confirmed) on the
basis of the job description used at interview (ie the Clerk would be
Proper Officer and Responsible Financial Officer).
2.
The hours of work were 33 per month.
3.
The place of work was the Clerk’s home address.
4.
Travelling expenses to regular meetings would not be covered although
the 33 hours per month would include 1 hour’s travelling time to
regular meetings (30 mins each way).
5.
The NALC model contract of employment would be used.
6.
Conditions of the contract of employment would include attainment of
CiLCA qualified status within 18 months of appointment (the Council
would contribute to the training expenses) and successful completion of
a probationary period of 6 months. During these first 6 months
Carlton Parish Council would continue to employ Mrs Iris Allsopp as RFO
(at a rate of pay to be determined later) in order to assist in the
implementation of a Sage accounting system and to satisfy the Council
that proper procedures had been put in place to meet all audit
requirements as prescribed in the relevant legislation and guidance.
The probationary period would be supervised by the Chairman and
Vice-Chairman of the Council.
7.5
Standing Orders Working Group
It was
noted that new model Standing Orders had been produced by NALC which
should be considered for adoption. The Chairman proposed
that the council should also consider adoption of a mission statement
which identified the priorities and goals of the Parish Council. The
Acting Clerk observed that the current year’s budget had been prepared
on the basis of the previous budget rather than being underpinned by a
specific work plan which identified the Council’s priorities and
objectives for the year. The Council discussed ways developing a
more strategic approach to its activities.
It was
resolved: to create a temporary Working Group to review the model
standing orders and their application to Carlton & Chellington
Parish Council. The Group would explore the current structure of
the Council and its Committees in order to recommend tailored Standing
Orders, Council Structure and a future development plan or mission
statement for possible adoption by the Council. Membership of the group
would consist of Cllrs Neil, Owen, Jenkins and Tusting although all
councillors were welcome to participate.
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